Executive Administrative Partner - Global Sites & Events

Pfizer; Tampa (FL); On-site; USD 30,000 - 51,000; Full time

Job summary

Pfizer is seeking an Administrative Assistant to provide executive, operational, and administrative support to the Controllers Leadership Team across Tampa and Memphis. The role involves complex calendar management, travel, communications, events, and site engagement activities in a fast-paced environment.

The position requires handling confidential information, coordinating across time zones, and occasional work outside US business hours.

Qualifications

• High school diploma or GED.
• 2+ years of progressively responsible executive administrative experience supporting VP-level or senior leaders.
• Advanced skill in Microsoft 365: Outlook delegate and calendar management, Teams, SharePoint, PowerPoint, and Excel (lookups, pivot tables and reconciliations).
• Experience managing complex calendars across multiple time zones, domestic and international travel, and multi-day leadership meetings or events.

Responsibilities

• Own designated Leadership Team calendars, book/move/decline meetings for senior stakeholders.
• Plan domestic and international travel and leadership events across Tampa and Memphis.
• Coordinate leadership communications, newsletters, and site-wide updates.
• Prepare expense reports and manage corporate card payments with approvals by the VP's manager.
• Support site engagement programs, events, and colleague initiatives across locations.
• Publish newsletters and maintain site digital platforms and distribution lists.
• Produce headcount, attrition, and space reports and support governance updates.

Skills

Calendar management

Microsoft 365

Outlook delegation

Teams

SharePoint

Excel (lookups, pivot tables)

Education

Bachelor's degree

Tools

Workday reporting

Tririga

ServiceNow

Viva Engage / Teams administration

Job description

Pfizer is seeking an Administrative Assistant to provide executive, operational, and administrative support to the Controllers Leadership Team across Tampa and Memphis. The role involves complex calendar management, travel, communications, events, and site engagement activities in a fast-paced environment.

The position requires handling confidential information, coordinating across time zones, and occasional work outside US business hours.