Senior Administrative Partner for Executive Support & Travel

Pfizer; United States; On-site; USD 45,000 - 76,000; Full time

Benefits offered by this job

401(k) with Pfizer Matching Contrib.

Paid vacation, holiday and personal (P

Paid caregiver/ parental and medical (

Health benefits: medical, dental, vis.

Relocation assistance may be available

On-site NYHQ

Job summary

Pfizer is seeking an experienced Administrative Partner to support senior executives at NYHQ. You will manage complex calendars, coordinate domestic and international travel, and handle confidential matters with discretion.

The role requires partnering with the PGS Leadership Team and leveraging Ariba, Microsoft 365, SharePoint, Concur, and AI tools to optimize operations. Applicants should bring 7+ years of senior-level administrative experience, exceptional organizational skills, and the

Qualifications

• 7+ years of demonstrated administrative partner experience, including at senior executive level.
• Highly organized with proven experience applying thoughtful prioritization to a complex calendar.
• Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis.
• Must interface with senior management, international colleagues and important external stakeholders with good judgment.
• Demonstrated resourcefulness with anticipation of needs, prioritizing responsibilities, and handling multiple timelines.
• Proficiency in Ariba, Microsoft 365, SharePoint, Concur, Co-Pilot AI tools, and Workday.

Responsibilities

• Strategically manage complex calendar with anticipation of conflicts.
• Use knowledge of SVP’s priorities to diplomatically resolve problems in advance.
• Assemble pre-meeting materials including pre-reads and other preparatory items.
• Schedule meetings with conference rooms, Teams links, and logistics (A/V, catering, pre-reads).
• Manage sensitive matters with confidentiality and discretion.
• Organize domestic and international travel including flights, hotels, ground transport, visas, and materials.
• Prepare expense reports, track reimbursements and manage purchase orders in Ariba.
• Use AI tools to support ES Organization.
• Maintain meticulous records and files for audits.
• Order office supplies and IT equipment as requested.
• Arrange visitor passes, escorts, and cross-site access.
• Collaborate with Administrative Partners across the PGS Leadership Team.

Skills

Calendar management

Executive communication

Travel coordination

Problem solving

Confidentiality

Ariba

Microsoft 365

SharePoint

Concur

Co-Pilot AI tools

Workday

Tools

Ariba

Microsoft 365

SharePoint

Concur

Co-Pilot

Workday

Job description

Pfizer is seeking an experienced Administrative Partner to support senior executives at NYHQ. You will manage complex calendars, coordinate domestic and international travel, and handle confidential matters with discretion.

The role requires partnering with the PGS Leadership Team and leveraging Ariba, Microsoft 365, SharePoint, Concur, and AI tools to optimize operations. Applicants should bring 7+ years of senior-level administrative experience, exceptional organizational skills, and the