Global Executive Admin & Travel Coordinator

Pfizer; New York (NY); Hybrid; USD 49,000 - 87,000; Full time

Benefits offered by this job

401(k) with Pfizer Matching

Pfizer Retirement Savings Contribution

Paid vacation

Holiday and personal days

Caregiver/Parental leave

Medical, dental, vision insurance

Job summary

Pfizer is seeking an experienced Administrative Assistant in New York City to support multiple leaders with calendar management, travel logistics, and confidential correspondence. You will coordinate meetings, arrange travel, and ensure timely, high-quality administrative output.

The role requires strong organizational skills, proficiency with MS Office, and the ability to handle sensitive information. A hybrid schedule is offered, with benefits and ongoing learning opportunities to grow within

Qualifications

• High School Diploma or GED with at least 4 years of experience.
• Strong interpersonal and communication skills.
• Problem solving ability and proactive administrative function execution.
• Attention to detail, time management, organization and prioritization.
• Proficiency with general office procedures: telephone reception, customer service, e-mail etiquette.
• Experience coordinating domestic and international travel.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Provide comprehensive administrative support to multiple leaders, managing global calendars and travel.
• Oversee incoming/outgoing mail and confidential correspondence.
• Schedule meetings, reserve conference rooms, set up teleconferences, and coordinate external visits.
• Deliver quality work promptly and prioritize urgent issues.
• Create and maintain distribution lists, organizational charts, and electronic files.
• Manage meeting minutes, follow-ups, and expedite workflow.
• Handle purchase orders and track invoices in the system.
• Maintain accountability for work quality and adhere to guidelines.
• Work self-directed with increasing responsibility and provide backup as needed.
• Collaborate with team and share knowledge within the group.

Skills

Interpersonal skills

Problem solving

Administrative functions

Attention to detail

Office procedures

Travel coordination

Verbal and written communication

MS Word, Excel, PowerPoint, Outlook

Education

High School Diploma or GED

College Degree (Preferred)

Tools

Concur

WebEx

Ariba

ERP systems

Job description

Pfizer is seeking an experienced Administrative Assistant in New York City to support multiple leaders with calendar management, travel logistics, and confidential correspondence. You will coordinate meetings, arrange travel, and ensure timely, high-quality administrative output.

The role requires strong organizational skills, proficiency with MS Office, and the ability to handle sensitive information. A hybrid schedule is offered, with benefits and ongoing learning opportunities to grow within