Executive Administrative Assistant – Calendar, Travel & Events

Pfizer; Tampa (FL); On-site; USD 30,000 - 51,000; Full time

Job summary

Pfizer in Tampa, FL seeks an Administrative Assistant to provide executive and operational support to designated members of the Controllers Leadership Team. The role handles calendars, travel, and communications across Tampa and Memphis, with confidential HR and governance tasks, and involvement in site events and engagement activities.

Responsibilities include coordinating leadership sessions, preparing reports and presentations, and supporting regional time zones with occasional outside-hours

Qualifications

• High school diploma or GED required with progressive executive-admin experience.
• 4+ years supporting Vice President-level or senior leaders; 2 years with a Bachelor’s degree.
• Advanced Microsoft 365 skills including Outlook, Teams, SharePoint, PowerPoint, and Excel.

Responsibilities

• Manage executive calendars across multiple time zones with delegated authority.
• Plan domestic and international travel and coordinate leadership visits.
• Coordinate site events, leadership forums, and colleague engagement activities.
• Prepare communications, HR documents, and organization updates.
• Support site operations, space planning, and vendor coordination.
• Gather data for reports, town halls, and executive-ready slides.
• Maintain confidentiality on sensitive business and people information.

Skills

Calendar management

Travel management

Executive support

Leadership coordination

Communications

Confidential information handling

Education

High school diploma or GED

Bachelor's degree

Tools

Outlook

Teams

SharePoint

PowerPoint

Excel

Job description

Pfizer in Tampa, FL seeks an Administrative Assistant to provide executive and operational support to designated members of the Controllers Leadership Team. The role handles calendars, travel, and communications across Tampa and Memphis, with confidential HR and governance tasks, and involvement in site events and engagement activities.

Responsibilities include coordinating leadership sessions, preparing reports and presentations, and supporting regional time zones with occasional outside-hours