Executive Administrative Assistant to Leadership

Frequentis; Columbia (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Health Savings Accounts

401(k) with company match

Life Insurance & AD&D

Short-Term and Long-Term Disability

Employee Assistance Program

Generous holidays (Dec 25–Jan 1)

PTO and sick leave

Team-building activities

Job summary

Frequentis USA Inc. is seeking an experienced administrative professional to support multiple executives. This role covers calendar management, travel coordination, and preparation of agendas, presentations, and reports in a fast-paced environment.

You will coordinate leadership meetings, customer visits, and events while maintaining confidential records and contributing to operational initiatives. A strong sense of discretion and independent work style are essential.

Qualifications

• 3-5 years of administrative support experience in a professional environment.
• Experience supporting managers, directors, or executive leaders preferred.
• Experience coordinating complex calendars and schedules.
• Associates Degree Preferred

Responsibilities

• Provide administrative support to multiple executives and department leaders.
• Manage calendars, appointments, and scheduling across multiple time zones.
• Coordinate domestic and international travel arrangements.
• Process expense reports and administrative documentation.
• Prepare agendas, briefing materials, presentations, and reports.
• Coordinate leadership meetings, customer visits, and executive briefings.
• Manage event logistics, catering, and conference room scheduling.
• Maintain confidential records and support operational initiatives.

Skills

Organizational skills

Communication skills

Microsoft Office 365

Independent work

Problem-solving

Confidentiality

Executive support experience

Calendar management

Travel coordination

Education

Associates Degree Preferred

Tools

Microsoft Office 365

Job description

Frequentis USA Inc. is seeking an experienced administrative professional to support multiple executives. This role covers calendar management, travel coordination, and preparation of agendas, presentations, and reports in a fast-paced environment.

You will coordinate leadership meetings, customer visits, and events while maintaining confidential records and contributing to operational initiatives. A strong sense of discretion and independent work style are essential.