Executive Administrative Coordinator

Amgen; Thousand Oaks (CA); Hybrid; USD 70,000 - 94,000; Full time

Benefits offered by this job

Comprehensive benefits

Discretionary annual bonus program

Stock‑based long‑term incentives

Flexible work models where possible

Job summary

Amgen is seeking an Administrative Coordinator to provide comprehensive, high‑level support to the Executive Director in a fast‑paced, confidential environment. You will manage calendars, travel logistics, and cross‑functional coordination, partnering with internal stakeholders and external collaborators to ensure seamless operations across departments.

You will also coordinate large meetings, prepare communications, handle special projects, and maintain organizational charts and distribution

Qualifications

• Associate’s degree or 2 years of administrative experience (Basic Qualifications).
• 2 years in a technical school setting with hands‑on experience (Basic Qualifications).
• 4 years of administrative experience with high school diploma/GED (Basic Qualifications).
• Proficiency in MS Office/PowerPoint programs (Preferred Qualifications).
• Excellent verbal and written communication skills (Preferred Qualifications).

Responsibilities

• Manage complex calendars for Executive Director and coordinate across time zones.
• Coordinate business travel logistics including flights, hotels, ground transportation and expense reports.
• Apply and maintain knowledge of Amgen policies related to travel, meetings, purchasing and admin support.
• Support scheduling meetings including recurring and all‑staff meetings.
• Coordinate logistics for large meetings (room setup, AV, catering, onsite or virtual).
• Prepare and coordinate team communications and announcements.
• Manage special projects, events, and team‑building activities (virtual and in‑person).
• Maintain distribution lists and organizational charts.
• Order office supplies and manage purchasing through MyBuy or approved systems.
• Schedule interviews and coordinate related logistics.
• Demonstrate proficiency with Outlook, Teams, Concur, MyBuy, and SharePoint; explore AI tools like ChatGPT to improve workflows.
• Maintain confidentiality and discretion in handling sensitive information.

Skills

Strong attention to detail

Multi-tasking

Verbal and written communication

Education

Associate’s degree or equivalent

Tools

MS Office/PowerPoint

Job description

Amgen is seeking an Administrative Coordinator to provide comprehensive, high‑level support to the Executive Director in a fast‑paced, confidential environment. You will manage calendars, travel logistics, and cross‑functional coordination, partnering with internal stakeholders and external collaborators to ensure seamless operations across departments.

You will also coordinate large meetings, prepare communications, handle special projects, and maintain organizational charts and distribution