Executive Administrative Assistant

Randstad USA; Smyrna (GA); Hybrid; USD 40,000 - 70,000; Full time

Job summary

An established industry player is on the lookout for a dedicated Administrative Assistant to enhance their corporate office operations. This role is pivotal in ensuring smooth workflows and effective communication, requiring strong organizational skills and a proactive attitude. The ideal candidate will support senior management with executive tasks, manage vendor contracts, and assist in event planning. This position offers a fantastic opportunity to thrive in a dynamic team environment while honing your administrative expertise. If you are motivated and eager to contribute, this is the perfect chance to elevate your career.

Qualifications

• Bachelor’s degree in science, finance, business, or related field required.
• Previous experience in a dynamic office setting preferred.

Responsibilities

• Provide executive administrative support to senior management.
• Manage purchase orders and vendor contracts efficiently.
• Assist with event planning and logistics coordination.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Time Management

Team Collaboration

Education

Bachelor’s Degree in relevant field

Tools

Microsoft Outlook

Microsoft Teams

SharePoint

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

We are seeking a dedicated and experienced Administrative Assistant to provide essential support within our corporate office environment. The ideal candidate will possess strong organizational skills and a proactive attitude, ensuring smooth operations and effective communication across various tasks. This role is crucial in maintaining an efficient workflow and assisting with day-to-day administrative duties.

Responsibilities

1. Provide executive administrative support to senior management and team including managing calendars, travel, and expense reports
2. Manage purchase orders and vendor contracts including preparation, submission, and reconciliation
3. Preparing, submitting, tracking, and reconciling documentation for health care provider engagements
4. Professionally answer e-communications and live calls and direct inquiries to the appropriate personnel
5. Capture and track follow-up action items and manage e-document repositories for accurate record-keeping
6. Lead basic reporting and task/project coordination
7. Collaborate with team members to streamline office management processes and improve efficiency
8. Assist with onsite and offsite event planning, coordinating logistics, managing invitations, and supporting live events including greeting visitors

Education & Experience

1. Bachelor’s degree in science, finance, business, marketing, communications, or related field or equivalent and relevant formal academic / vocational qualifications
2. Previous experience in a dynamic office setting is preferred, particularly in roles involving organizational tasks and administrative support with executives
3. Excels in finding solutions with ability to organize, plan, and prioritize work in a fast-paced and collaborative hybrid work environment
4. Process-oriented approach with experience meeting tight deadlines with a quality product and on budget
5. Excellent verbal and written communication skills for effective interaction with internal team and external partners
6. Strong technology skills, including Microsoft Outlook, Teams, SharePoint, Word, PowerPoint, and Excel
7. Experience with project management and event planning preferred

If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity.

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Administrative, Project Management, and Other

Industries

Pharmaceutical Manufacturing, Retail Pharmacies, and Retail Health and Personal Care Products