Administrative Partner

Pfizer; United States; On-site; USD 45,000 - 76,000; Full time

Benefits offered by this job

401(k) with Pfizer Matching Contrib.

Paid vacation, holiday and personal (P

Paid caregiver/ parental and medical (

Health benefits: medical, dental, vis.

Relocation assistance may be available

On-site NYHQ

Job summary

Pfizer is seeking an experienced Administrative Partner to support senior executives at NYHQ. You will manage complex calendars, coordinate domestic and international travel, and handle confidential matters with discretion.

The role requires partnering with the PGS Leadership Team and leveraging Ariba, Microsoft 365, SharePoint, Concur, and AI tools to optimize operations. Applicants should bring 7+ years of senior-level administrative experience, exceptional organizational skills, and the

Qualifications

• 7+ years of demonstrated administrative partner experience, including at senior executive level.
• Highly organized with proven experience applying thoughtful prioritization to a complex calendar.
• Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis.
• Must interface with senior management, international colleagues and important external stakeholders with good judgment.
• Demonstrated resourcefulness with anticipation of needs, prioritizing responsibilities, and handling multiple timelines.
• Proficiency in Ariba, Microsoft 365, SharePoint, Concur, Co-Pilot AI tools, and Workday.

Responsibilities

• Strategically manage complex calendar with anticipation of conflicts.
• Use knowledge of SVP’s priorities to diplomatically resolve problems in advance.
• Assemble pre-meeting materials including pre-reads and other preparatory items.
• Schedule meetings with conference rooms, Teams links, and logistics (A/V, catering, pre-reads).
• Manage sensitive matters with confidentiality and discretion.
• Organize domestic and international travel including flights, hotels, ground transport, visas, and materials.
• Prepare expense reports, track reimbursements and manage purchase orders in Ariba.
• Use AI tools to support ES Organization.
• Maintain meticulous records and files for audits.
• Order office supplies and IT equipment as requested.
• Arrange visitor passes, escorts, and cross-site access.
• Collaborate with Administrative Partners across the PGS Leadership Team.

Skills

Calendar management

Executive communication

Travel coordination

Problem solving

Confidentiality

Ariba

Microsoft 365

SharePoint

Concur

Co-Pilot AI tools

Workday

Tools

Ariba

Microsoft 365

SharePoint

Concur

Co-Pilot

Workday

Job description

Use Your Power for Purpose A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and problem-solving skills are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication.

What You Will Achieve

• Strategically manage complex calendar with anticipation of conflicts.
• Use knowledge of SVP’s priorities to diplomatically resolve problems in advance.
• Assemble pre-meeting materials as needed to include pre-reads and any other preparatory materials needed.
• Schedule meetings to include booking conference rooms, arranging Teams links, and associated meeting logistics (i.e., audio/visual support, catering, collecting pre-reads, etc.).
• Manage sensitive matters with a high level of confidentiality and discretion.
• Organize all domestic and international travel, including aviation arrangements, hotel accommodation, ground transport, travel documents, visas, and presentation materials for meetings.
• Prepare expense reports, track reimbursements and ensure correct credits/debits; manage purchase orders through Ariba system and track invoices.
• Use Advanced AI capability and tools to support ES Organization.
• Maintain impeccable records and files of documents for auditing purposes.
• Order office supplies and IT equipment as requested.
• Proactively arrange for visitor passes, escorts, and cross-site building access.
• Work closely with other Administrative Partners across the PGS Leadership Team.

Here Is What You Need (Minimum Requirements)

• 7+ years of demonstrated administrative partner experience with minimum 2 years at the senior executive level.
• Highly organized with proven experience applying thoughtful prioritization to a complex calendar.
• Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis required.
• Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders, and must be able to exhibit good judgment in handling confidential information.
• Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative.
• Demonstrated proficiency in tools such as: Ariba, Microsoft 365, SharePoint, Concur, Co-Pilot (and other AI tools), and Workday.

Bonus Points If You Have (Preferred Requirements)

Adept at corporate compliance policies, T&E policies, etc.

Other Job Details

• Work Location Assignment: NYHQ
• Work Location Assignment: On Premise
• Relocation Assistance: No
• Last date to apply: November 1st, 2026

Benefits and Compensation

• The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies.
• 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution
• Paid vacation, holiday and personal days
• Paid caregiver/parental and medical leave
• Health benefits to include medical, prescription drug, dental and vision coverage
• Relocation assistance may be available based on business needs and/or eligibility

Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location. Relocation assistance may be available based on business needs and/or eligibility. Candidates must be authorized to be employed in the U.S. by any employer. U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.

Sunshine Act Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States. Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email [e-mail]. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned. To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers.

Administrative Pfizer careers are like no other. In our culture of individual ownership, we believe in our ability to improve future healthcare, and potential to transform millions of lives. We’re looking for new talent to join our global community, to unearth new innovative therapies that make the world a healthier place.