Front Desk & Office Operations Specialist

Cascadia Capital, LLC; Austin (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Cascadia Capital in Austin, TX is seeking an Office Assistant to support day-to-day operations in our office Monday–Friday. You will greet clients, manage mail, restock supplies, coordinate with vendors, and assist with onboarding and events to keep the office running smoothly.

This full-time, in-office role requires strong communication, organization, and a proactive, professional attitude. Proficiency with Microsoft Office 365 and basic office equipment is essential, as is the ability to

Qualifications

• Prior experience as a receptionist or office assistant preferred.
• Proficient in Microsoft Office 365.
• Hands-on experience with office equipment (e.g. fax machines and printers).
• Professional attitude.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Strong multitasking and time-management skills, with the ability to prioritize tasks.
• Excellent customer service.
• Highly dependable.
• High school degree or equivalent.

Responsibilities

• Greet clients and visitors.
• Ensure reception area is presentable, along with other areas of the office.
• Receive, sort and distribute packages and mail.
• Send out packages via FEDEX or US Mail upon request.
• Manage and restock all kitchen and office supplies as needed.
• Perform administrative duties such as filing, printing, scanning.
• Partner with IT vendor to troubleshoot technology issues.
• Liaise with vendors (i.e. maintenance staff, cleaning crew, building security, etc.).
• Manages catering, events and meeting requests for office as needed.
• Prep conference rooms for client or interview meetings (water, coffee etc.).
• Assist with the new employee onboarding and offboarding via desk set-up/clean out.
• Work with building management for any office related requests including inquiries related to heating and air conditioning, lighting, and trash collection.
• Communicate building related information to employees.
• Assists Workplace Experience Coordinator when needed.

Skills

Receptionist experience

Microsoft Office 365

Communication skills

Organizational skills

Time management

Customer service

Dependability

Education

High school diploma

Tools

Fax machines

Printers

Job description

Cascadia Capital in Austin, TX is seeking an Office Assistant to support day-to-day operations in our office Monday–Friday. You will greet clients, manage mail, restock supplies, coordinate with vendors, and assist with onboarding and events to keep the office running smoothly.

This full-time, in-office role requires strong communication, organization, and a proactive, professional attitude. Proficiency with Microsoft Office 365 and basic office equipment is essential, as is the ability to