Front Desk Coordinator — People-First Admin & Growth

Weaver; Austin (TX); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Disability

Life insurance

401(k) plan

Flexible STO

Sick leave

Holidays

Recharge days

In-house CPE & Learning

Professional development

Leadership training

Whole-life growth

Job summary

Weaver is seeking a Front Desk Coordinator to join our growing team in Austin, TX. The role provides administrative and facilities support to all staff and external clients, ensuring smooth operations at the front desk and efficient day-to-day office functions.

Successful candidates will be punctual, professional, and capable of multitasking, with strong communication and organizational skills. Responsibilities include mail handling, invoicing support, conference room setup, supplies, and

Qualifications

• High School Diploma or equivalent.
• 3+ years administrative experience.
• Punctuality and dependability.
• Strong customer service skills.
• Excellent written and oral communication skills.
• Team orientation and interpersonal skills.
• Exceptional organizational skills and ability to multi-task.

Responsibilities

• Distribute incoming mail and prepare outgoing packages.
• Print, file, and assist with budgeting/finance duties; code and reconcile invoices.
• Set up and clean up conference/training rooms as needed.
• Order office supplies, furniture, or equipment; liaise with building management.
• Ensure effective phone and desk coverage and front desk duties.
• Assist in reserving conference rooms and visitor hoteling space.
• Support Tax Department during tax season for engagement letters and routing workflows.

Skills

Punctuality & dependability

Customer service

Written & verbal communication

Team orientation

Organizational skills

Professional appearance

Interpersonal skills

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Weaver is seeking a Front Desk Coordinator to join our growing team in Austin, TX. The role provides administrative and facilities support to all staff and external clients, ensuring smooth operations at the front desk and efficient day-to-day office functions.

Successful candidates will be punctual, professional, and capable of multitasking, with strong communication and organizational skills. Responsibilities include mail handling, invoicing support, conference room setup, supplies, and