Dynamic Office Manager & Front Desk Lead

Apex Systems; Austin (TX); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401K with company match

HSA (Health Savings Account)

Employee Assistance Program (EAP)

ESPP

Job summary

Everforth Apex Systems is seeking an Office Manager to support day-to-day office operations in Austin, TX. The role combines administrative duties, equipment management, and maintaining a professional office environment.

The ideal candidate will be proactive with strong customer service skills, able to multitask in a fast-paced setting, and maintain confidentiality. The position is onsite with extensive collaboration across teams and vendors.

Qualifications

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint).
• Experience with handling a high-volume multi-line phone system.
• Strong customer-service orientation and privacy/confidentiality awareness.

Responsibilities

• Provide administrative support for designated leaders and teams.
• Greet visitors, maintain visitor logs, and issue passes as required.
• Receive calls, route to contacts, and take messages.
• Manage high-volume telephone traffic via a multi-line phone system.
• Receive tickets for desk equipment setups, order equipment, and allocate costs to budgets.
• Receive, log, and transport equipment; install monitors, docking stations, keyboards, and mice.
• Perform cable management and remove old equipment from desks.
• Ensure office equipment and supplies are ordered, stocked, and maintained.
• Communicate with building maintenance and vendors for repairs and service requests.
• Collaborate with facilities to ensure proper upkeep of the office.

Skills

MS Word

MS Excel

MS PowerPoint

Outlook

SharePoint

Multiline phone system

Tools

Copiers & fax machines

Job description

Everforth Apex Systems is seeking an Office Manager to support day-to-day office operations in Austin, TX. The role combines administrative duties, equipment management, and maintaining a professional office environment.

The ideal candidate will be proactive with strong customer service skills, able to multitask in a fast-paced setting, and maintain confidentiality. The position is onsite with extensive collaboration across teams and vendors.