Office Assistant

Cascadia Capital, LLC; Austin (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Cascadia Capital in Austin, TX is seeking an Office Assistant to support day-to-day operations in our office Monday–Friday. You will greet clients, manage mail, restock supplies, coordinate with vendors, and assist with onboarding and events to keep the office running smoothly.

This full-time, in-office role requires strong communication, organization, and a proactive, professional attitude. Proficiency with Microsoft Office 365 and basic office equipment is essential, as is the ability to

Qualifications

• Prior experience as a receptionist or office assistant preferred.
• Proficient in Microsoft Office 365.
• Hands-on experience with office equipment (e.g. fax machines and printers).
• Professional attitude.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Strong multitasking and time-management skills, with the ability to prioritize tasks.
• Excellent customer service.
• Highly dependable.
• High school degree or equivalent.

Responsibilities

• Greet clients and visitors.
• Ensure reception area is presentable, along with other areas of the office.
• Receive, sort and distribute packages and mail.
• Send out packages via FEDEX or US Mail upon request.
• Manage and restock all kitchen and office supplies as needed.
• Perform administrative duties such as filing, printing, scanning.
• Partner with IT vendor to troubleshoot technology issues.
• Liaise with vendors (i.e. maintenance staff, cleaning crew, building security, etc.).
• Manages catering, events and meeting requests for office as needed.
• Prep conference rooms for client or interview meetings (water, coffee etc.).
• Assist with the new employee onboarding and offboarding via desk set-up/clean out.
• Work with building management for any office related requests including inquiries related to heating and air conditioning, lighting, and trash collection.
• Communicate building related information to employees.
• Assists Workplace Experience Coordinator when needed.

Skills

Receptionist experience

Microsoft Office 365

Communication skills

Organizational skills

Time management

Customer service

Dependability

Education

High school diploma

Tools

Fax machines

Printers

Job description

Description

Cascadia is one of the nation’s largest independent advisory-only investment banks. With scale, diverse perspectives, and a collaborative model, we select clients as carefully as they select us partnering only with leading companies positioned for growth.

We bring a differentiated approach to investment banking: deep industry expertise, a process that blends creative storytelling with disciplined execution, and a custom strategy for every client. This enables us to deliver outcomes beyond the norm, maximizing valuation, terms, and long-term value.

Job Overview

The Office Assistant plays a key role in our day-to-day operations and administrative support in our Austin office. An integral part of the team, the Office Assistant, is the first to greet employees and clients that visit our office. They will assist in administrative tasks, maintain office supplies, liaise with vendors and complete additional ad hoc projects. This role is full-time and in office Monday through Friday.

Key Responsibilities

• Greet clients and visitors
• Ensure reception area is presentable, along with other areas of the office
• Receive, sort and distribute packages and mail
• Send out packages via FEDEX or US Mail upon request
• Manage and restock all kitchen and office supplies as needed
• Perform administrative duties such as filing, printing, scanning
• Partner with IT vendor to troubleshoot technology issues
• Liaise with vendors (i.e. maintenance staff, cleaning crew, building security, etc.)
• Manages catering, events and meeting requests for office as needed
• Prep conference rooms for client or interview meetings (water, coffee etc.)
• Assist with the new employee onboarding and offboarding via desk set-up/clean out
• Work with building management for any office related requests including inquiries related to heating and air conditioning, lighting, and trash collection
• Communicate building related information to employees
• Assists Workplace Experience Coordinator when needed

Qualifications

• Prior experience as a receptionist or office assistant preferred
• Proficient in Microsoft Office 365
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Strong multitasking and time-management skills, with the ability to prioritize tasks
• Excellent customer service
• Highly dependable
• High school degree or equivalent

Our Values:

• One Firm – We are stronger together. Our success is built on collaboration, diverse perspectives, and a shared purpose and principles. We win as a team.
• Integrity – We uphold the highest ethical standards in everything we do—how we collaborate, serve clients, and pursue opportunities. Trust is our foundation.
• Accountability – We take full ownership of our actions, communicate openly and honestly, and stand behind our decisions and their impact.
• Results – We are sector experts who deliver best in class service and exceptional results.

Cascadia Capital is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Cascadia Capital is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. A request for reasonable accommodation may be made at any point during the application process or employment with the company.?