Front Desk & Office Operations Coordinator

Weaver; Austin (TX); Hybrid; USD 34,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k) plan

Flexible time off

Sick leave & safe leave

Holidays

Recharge days

In-house CPE

Learning & Development

Job summary

Weaver is seeking a Front Desk Coordinator in Austin to provide administrative and facilities support for staff and clients, ensuring smooth daily operations at the front desk.

The role requires punctuality, strong communication, and teamwork; responsibilities include mail, invoicing, meeting room setup, supplies, and coordination with building management, with tax-season support for the Tax Department.

Qualifications

• High School Diploma or equivalent.
• 3+ years administrative experience.
• Punctuality and dependability.
• Excellent written and oral communication skills.
• Team orientation and strong interpersonal skills.
• Exceptional organizational skills and ability to multi-task and take direction.
• Professional appearance and manner.
• Well-developed interpersonal and communication skills.
• Beginner level in Microsoft Word, Excel, and Outlook.

Responsibilities

• Distribute incoming and prepare outgoing mail/packages.
• Code, reconcile and submit invoices and assist with budgeting/finance duties.
• Set up and clean up conference/training rooms as needed.
• Order office supplies, furniture, or equipment; liaise with building management for parking and deliveries.
• Ensure effective phone and desk coverage and complete front desk duties.
• Arrange reservation of conference rooms and visitor hoteling space.
• Assist Tax Department during tax season for Engagement Letter verification and routing workflows.

Skills

Administrative support

Punctuality

Communication skills

Team player

Organizational skills

MS Word/Excel/Outlook

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Weaver is seeking a Front Desk Coordinator in Austin to provide administrative and facilities support for staff and clients, ensuring smooth daily operations at the front desk.

The role requires punctuality, strong communication, and teamwork; responsibilities include mail, invoicing, meeting room setup, supplies, and coordination with building management, with tax-season support for the Tax Department.