Front Desk & Office Admin Associate

Maine; Biddeford (ME); On-site; USD 26,000 - 37,000; Full time

Job summary

Department of Health and Human Services (DHHS) in Biddeford is seeking an Office Associate II to perform front-desk and administrative support duties. The role includes greeting visitors, routing calls, logging walk-ins, and assisting with mail and supplies.

The position requires proficiency with standard office software and the ability to work independently within established procedures. Salary ranges hourly with a recruitment stipend included.

Qualifications

• Experience in office and administrative support roles.
• Ability to apply modern office practices and independent decision-making.
• Experience with MS Word, Excel, Outlook, and SharePoint.

Responsibilities

• Greeting and screening visitors and directing to appropriate services.
• Handle incoming calls and log walk-in traffic.
• Troubleshoot equipment and provide technical assistance.
• Schedule conference and interview rooms.
• Issue and track visitor badges.
• Process mail and manage office supplies.
• Train staff covering reception.
• Perform other tasks within the classification.

Skills

Communication

Attention to detail

Independent decision-making

Customer service

Tools

MS Word

Excel

Outlook

SharePoint

Job description

Department of Health and Human Services (DHHS) in Biddeford is seeking an Office Associate II to perform front-desk and administrative support duties. The role includes greeting visitors, routing calls, logging walk-ins, and assisting with mail and supplies.

The position requires proficiency with standard office software and the ability to work independently within established procedures. Salary ranges hourly with a recruitment stipend included.