Administrative Assistant II — Front Desk & Data Support

State of Maine; Lewiston (ME); On-site; USD 48,139,000 - 66,592,000; Full time

Benefits offered by this job

13 paid holidays

3+ weeks vacation leave

Health Insurance Coverage

Dental Insurance

Retirement Plan

Gym Membership Reimbursement

Flexible Spending Accounts

Public Service Student Loan Forgivness

Parental leave

Job summary

The State of Maine Department of Health and Human Services is seeking a receptionist/administrative support specialist in Lewiston. The role supports OCFS operations by managing 100–200 daily calls, directing callers, handling communications, and processing records.

Starting pay is $16.80–$23.24 per hour with a 4% stipend, and benefits are included. This on-site position is full-time and exempt from visa sponsorship at this time.

Qualifications

• Proficient in Outlook or similar email app.
• Experience performing receptionist duties.
• Data entry of narratives and billing data.
• Proficient keyboarding speed and accuracy.

Responsibilities

• Manage incoming calls on an assigned schedule, directing callers to the appropriate OCFS staff.
• Distribute mail, faxes, and other communications.
• Redact adoption records for prospective adoptive parents.
• Burn CDs for Clifford Orders and Court documents.
• File closed assessments and permanency records.
• Support other administrative processes as needed.

Skills

Outlook

Receptionist duties

Data entry

Keyboarding

Tools

Excel

MS Word

Job description

The State of Maine Department of Health and Human Services is seeking a receptionist/administrative support specialist in Lewiston. The role supports OCFS operations by managing 100–200 daily calls, directing callers, handling communications, and processing records.

Starting pay is $16.80–$23.24 per hour with a 4% stipend, and benefits are included. This on-site position is full-time and exempt from visa sponsorship at this time.