Front Desk & Administrative Support II

State-of-Maine; Farmington (ME); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

13 paid holidays

3+ weeks of vacation leave annually

Health Insurance Coverage

Retirement Plan

Gym Membership Reimbursement

Parental leave

Job summary

The Department of Health and Human Services (DHHS) in Maine seeks an Office Assistant II in Farmington to provide a range of clerical tasks, including typing, filing, mail processing and answer phone calls. You will support Regional Operations, greet visitors, and maintain the electronic walk-in log.

Position requires proficiency in Outlook, Excel and Word, strong data entry and keyboarding, and receptionist and customer service skills. A cover letter addressing six skill areas is requested.

Qualifications

• Experience in office and administrative support.
• Ability to use independent decision making on processing information, following appropriate processes, and acting in accordance with standard procedures.
• Submit a cover letter rating your skills in six areas: expert, skilled or novice.

Responsibilities

• Answering incoming phone calls and routing messages.
• Processing incoming and outgoing mail.
• Filing of paperwork and documents.
• Faxing, scanning and indexing documents.
• Assisting in a back-up capacity for Regional Operations staff and greeting visitors.
• Documenting walk-in traffic on the electronic log and routing to appropriate staff.

Skills

Typing

Filing

Copying

Answering phones

Data entry

Keyboarding

Tools

Outlook

Excel

MS Word

Job description

The Department of Health and Human Services (DHHS) in Maine seeks an Office Assistant II in Farmington to provide a range of clerical tasks, including typing, filing, mail processing and answer phone calls. You will support Regional Operations, greet visitors, and maintain the electronic walk-in log.

Position requires proficiency in Outlook, Excel and Word, strong data entry and keyboarding, and receptionist and customer service skills. A cover letter addressing six skill areas is requested.