Front Desk & Administrative Coordinator

Wyoming Machinery Company; Gillette (WY); On-site; USD 42,000 - 60,000; Full time

Job summary

Wyoming Machinery Company in Gillette, WY seeks an organized administrative assistant to support the office with clerical tasks, data entry, and customer communications. Responsibilities include scheduling, report preparation, and processing invoices while maintaining confidentiality and professionalism.

Proficiency with AS400 and standard office software is expected, with the ability to learn quickly. The role requires attention to detail, strong communication skills, and the capacity to

Qualifications

• Minimum of a high school diploma or equivalent.
• Minimum of 1 year related experience.
• Valid driver’s license and ability to become a Public Notary.

Responsibilities

• Perform a variety of secretarial and administrative work to support the office.
• Serve as initial contact person, screens calls and visitors, and directs inquiries.
• Type, proofread, and word process documents including correspondence and reports.
• Perform bookkeeping duties including accounts payable/receivable and billing.
• Process daily bank and credit card deposits and balance cash accounts.
• Order, receive, inventory, store, and distribute supplies; liaise with vendors.
• Coordinate communications within the office and with the public and businesses.
• Assist in budget collection and monitoring; provide status reports.
• Verify accuracy of employee time cards and enter payroll data.
• Proofread service reports and review work orders; prepare purchase orders.

Skills

Typing speed

Communication

Organizational skills

Confidentiality

Attention to detail

Education

High school diploma or equivalent

1 year related experience

Tools

AS400

Office software

Fax/Copy machines

Job description

Wyoming Machinery Company in Gillette, WY seeks an organized administrative assistant to support the office with clerical tasks, data entry, and customer communications. Responsibilities include scheduling, report preparation, and processing invoices while maintaining confidentiality and professionalism.

Proficiency with AS400 and standard office software is expected, with the ability to learn quickly. The role requires attention to detail, strong communication skills, and the capacity to