Administrative & Front Desk Coordinator

Wyoming Machinery Company; Rock Springs (WY); On-site; USD 40,000 - 52,000; Full time

Job summary

Wyoming Machinery Company in Rock Springs, WY is seeking an experienced administrative professional to provide secretarial support in our office. The role involves scheduling, filing, correspondence, and basic bookkeeping to keep our operations running smoothly.

You will act as the first point of contact, manage information flow, prepare documents, and ensure accuracy while maintaining confidentiality. A high school diploma and at least one year of related experience are required.

Qualifications

• High school diploma or equivalent required.
• Minimum of 1 year related experience.
• Valid driver’s license.
• Public Notary or ability to become a Public Notary.
• Knowledge of standard office procedures, methods, and equipment.
• Knowledge of English usage, spelling, vocabulary, grammar, proofreading, and punctuation.
• Knowledge of basic mathematical principles.
• Knowledge of filing systems and basic data entry.

Responsibilities

• Provide secretarial and administrative support to the assigned office.
• Serve as initial contact and screen calls/visitors; refer more technical questions to staff.
• Type, proofread, and prepare routine documents and reports.
• Perform bookkeeping duties including accounts payable/receivable and billing.
• Process deposits and balance cash/customer accounts.
• Order, receive, and inventory supplies; liaise with vendors.

Skills

Typing & data entry

Communication

Organizational skills

Confidentiality

Public Notary eligible

Education

High school diploma or equivalent

Job description

Wyoming Machinery Company in Rock Springs, WY is seeking an experienced administrative professional to provide secretarial support in our office. The role involves scheduling, filing, correspondence, and basic bookkeeping to keep our operations running smoothly.

You will act as the first point of contact, manage information flow, prepare documents, and ensure accuracy while maintaining confidentiality. A high school diploma and at least one year of related experience are required.