Administrative Assistant 2026-01757

Wyoming Life Resource Center; Lander (WY); Sur place; USD 35 000 - 45 000; Plein temps

Résumé du poste

Wyoming Life Resource Center seeks an Administrative Assistant to provide essential support across departments, manage records, communications, and office operations. You will assist the Executive Assistant and ensure smooth daily functions while delivering friendly, professional service to residents and staff.

Key tasks include data entry, mail handling, minutes transcription, appointment coordination, and safeguarding confidential information.

Qualifications

• Associate’s Degree in Business or related field required.
• 0–1 year of progressive work experience in a Business Office Communications role.
• Alternative: 2–4 years of progressive work experience in Business Office Communications.

Responsabilités

• Provide administrative support to all campus departments and assist the Executive Assistant as needed.
• Perform core clerical duties including data entry, filing, copying and office supplies management.
• Handle mail processes and operate the postage meter.
• Manage a multi-line telephone system and relay accurate messages.
• Transcribe and organize meeting minutes for multiple departments.
• Serve as primary information point for visitors and staff regarding processes and procedures.
• Plan, coordinate and schedule appointments, events and meetings for staff.
• Deliver high level of customer service to residents, staff, visitors and the public.
• Handle confidential and protected information appropriately.
• Act as backup for Admissions and Discharge Coordinator with pre-admission, discharge and follow-up duties, ensuring resident rights and regulations compliance.

Connaissances

Organizational skills

Communication

Formation

Associate’s Degree (Business)

Outils

Microsoft Office

Google Suite

Description du poste

At the **Wyoming Life Resource Center (WLRC)**, we help people with disabilities live full, happy lives. We are looking for a highly organized, friendly professional to join us as an **Administrative Assistant**.

This isn't just an office job; you are the "glue" that holds our center together. In this vital role, you will provide day-to-day support across all our departments, ensuring our staff have exactly what they need to give our residents the best care possible. You will manage important records, coordinate communications, and keep our offices running smoothly so that our clinical teams can focus on what matters most, our residents. Your attention to detail and your welcoming smile will be the first things people notice when they walk through our doors.

• Provide essential administrative support to all campus departments, assisting the Executive Assistant to the Facility Administrator as needed.
• Perform all core clerical duties, including efficient data entry, filing, copying, and managing office supplies.
• Handle all mail processes, including preparing outgoing mail, sorting incoming mail, and operating the postage meter.
• Manage a multi-line telephone system, directing calls and taking accurate messages for staff.
• Transcribe and organize recorded meeting minutes for various departments.
• Serve as the primary point of information and assistance for visitors and employees regarding work systems, activities, and procedures.
• Plan, coordinate, and schedule appointments, events, and meetings for multiple staff members and departments.
• Deliver a high level of customer service when interacting with residents, staff, visitors, and the public.
• Effectively and appropriately handle confidential and protected information.
• Act as the primary backup person for the Admissions and Discharge Coordinator. This requires the ability to quickly acquire and perform all processes related to pre-admission, discharge, and follow-up for our Intermediate Care Facility (ICF) and Skilled Nursing Facility (SNF) residents, with a focus on adherence to resident rights and regulations.
• Other duties as assigned.

**PREFERENCES: **

Preference may be given to applicants with two or more years of administrative support experience. Experience taking and organizing meeting minutes, operation of a multi-line telephone system, and experience with Microsoft Office and Google Suite products is a plus.

Education

**MINIMUM QUALIFICATIONS:**

Associate’s Degree (typically in Business)

Experience

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant I

**OR**

Education & Experience Substitution

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant I