Front Desk & Administrative Coordinator

Pennsylvania Machine Works, Inc.; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Pennsylvania Machine Works, Inc. is seeking an administrative assistant to manage a multiline telephone system, route calls, and greet visitors. The role includes handling mail, proofreading orders, filing records, and supporting accounting with checks and returns.

The position requires a high school diploma or GED and strong English communication skills. Some clerical experience and proficiency with office equipment are preferred for a smooth workflow in a manufacturing environment.

Qualifications

• High school diploma or GED; or 1–2 years related experience or training.
• Ability to read and comprehend simple instructions, memos, and short correspondence.
• Clear speaking and polished communication skills.

Responsibilities

• Answer incoming telephone calls and forward to appropriate personnel.
• Take, deliver, or transfer messages as needed.
• Greet on-site visitors and announce to the appropriate staff.
• Receive, sort, and route mail and publications.
• Proofread and file pick lists, scan and file return RMAs.
• Process outgoing mail and assist accounting with checks.
• Maintain office supply stock and assist Sales with proofreading orders.
• Assist filing 5S check lists for Production and Plant Managers.

Skills

Phone etiquette

Customer service

Communication skills

Education

High school diploma or GED

Tools

Computers

Postage meter

Scanner

Job description

Pennsylvania Machine Works, Inc. is seeking an administrative assistant to manage a multiline telephone system, route calls, and greet visitors. The role includes handling mail, proofreading orders, filing records, and supporting accounting with checks and returns.

The position requires a high school diploma or GED and strong English communication skills. Some clerical experience and proficiency with office equipment are preferred for a smooth workflow in a manufacturing environment.