Administrative Coordinator for Campus Operations

Wyoming Life Resource Center; Lander (WY); On-site; USD 35,000 - 45,000; Full time

Job summary

Wyoming Life Resource Center seeks an Administrative Assistant to provide essential support across departments, manage records, communications, and office operations. You will assist the Executive Assistant and ensure smooth daily functions while delivering friendly, professional service to residents and staff.

Key tasks include data entry, mail handling, minutes transcription, appointment coordination, and safeguarding confidential information.

Qualifications

• Associate’s Degree in Business or related field required.
• 0–1 year of progressive work experience in a Business Office Communications role.
• Alternative: 2–4 years of progressive work experience in Business Office Communications.

Responsibilities

• Provide administrative support to all campus departments and assist the Executive Assistant as needed.
• Perform core clerical duties including data entry, filing, copying and office supplies management.
• Handle mail processes and operate the postage meter.
• Manage a multi-line telephone system and relay accurate messages.
• Transcribe and organize meeting minutes for multiple departments.
• Serve as primary information point for visitors and staff regarding processes and procedures.
• Plan, coordinate and schedule appointments, events and meetings for staff.
• Deliver high level of customer service to residents, staff, visitors and the public.
• Handle confidential and protected information appropriately.
• Act as backup for Admissions and Discharge Coordinator with pre-admission, discharge and follow-up duties, ensuring resident rights and regulations compliance.

Skills

Organizational skills

Communication

Education

Associate’s Degree (Business)

Tools

Microsoft Office

Google Suite

Job description

Wyoming Life Resource Center seeks an Administrative Assistant to provide essential support across departments, manage records, communications, and office operations. You will assist the Executive Assistant and ensure smooth daily functions while delivering friendly, professional service to residents and staff.

Key tasks include data entry, mail handling, minutes transcription, appointment coordination, and safeguarding confidential information.