Dynamic Admin & Front Desk Coordinator

Wyoming Machinery Company; Casper (WY); On-site; USD 36,000 - 48,000; Full time

Job summary

Wyoming Machinery Company in Casper seeks an organized Administrative Assistant to support the office with clerical tasks, scheduling, and front-desk duties. You will serve as the first contact for staff and visitors and assist with document preparation and data entry.

The role requires at least a high school diploma and one year of related experience, with responsibilities spanning budgeting, purchasing, payroll data entry, and general office operations.

Qualifications

• Minimum of a high school diploma or equivalent.
• Minimum of 1-year related experience.
• Valid driver’s license.
• Public Notary or ability to become a Public Notary.
• Knowledge of standard office procedures, methods, and equipment.
• Knowledge of English usage, spelling, vocabulary, grammar, proofreading, and punctuation.
• Knowledge of basic mathematical principles.
• Knowledge of numerical, alphabetical and subject matter filing.
• Skill to operate modern office equipment.
• Skill to type and enter data at a speed necessary for successful job performance.
• Ability to learn the procedures and functions of the assigned position.
• Ability to plan and organize work to meet schedules and timelines.
• Ability to understand and follow oral and written instructions.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to establish, maintain, and foster positive and harmonious working relationships with others in the course of work.
• Ability to maintain confidentiality.

Responsibilities

• Provide secretarial and administrative support to the office and manage schedules.
• Greet visitors, screen calls, and route questions to appropriate staff.
• Type and proofread documents; prepare letters and reports.
• Handle bookkeeping duties including accounts payable/receivable and billing.
• Process daily deposits and balance cash accounts.
• Order, receive, inventory, and distribute supplies.
• Maintain records, assist with budget data, and prepare purchase orders.
• Attend meetings and assist with special projects.
• Ensure safe work practices and operate office equipment.

Skills

Typing & Data Entry

Communication Skills

Confidentiality

Organizational Skills

Office Equipment Use

Education

High school diploma or equivalent

Tools

AS400

Office software

PCs

Job description

Wyoming Machinery Company in Casper seeks an organized Administrative Assistant to support the office with clerical tasks, scheduling, and front-desk duties. You will serve as the first contact for staff and visitors and assist with document preparation and data entry.

The role requires at least a high school diploma and one year of related experience, with responsibilities spanning budgeting, purchasing, payroll data entry, and general office operations.