Front Desk & Admin Data Coordinator

Adams Thermal Systems, Inc; Canton (OH); On-site; USD 37,000 - 48,000; Full time

Job summary

Adams Thermal Systems, Inc. is seeking an Office Coordinator to join our growing team. This role sits at the center of the organization, balancing front-line customer and visitor interaction with data-driven administrative support.

You will handle calls, manage documents, generate reports, and collaborate with multiple teams to keep operations running efficiently. The ideal candidate is detail-oriented, communicates well, and can switch quickly between tasks.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Advanced MS Office skills including Excel PivotTables, VLOOKUP, INDEX/MATCH.
• Strong attention to detail with ability to meet deadlines.
• Excellent communication skills via telephone, in person, or email.

Responsibilities

• Answers inbound calls and routes to appropriate personnel.
• Welcomes visitors and directs them to relevant office/personnel.
• Generates security badges and assigns security profiles for new employees and visitors.
• Scans and uploads documents.
• Maintains inventory of office supplies and purchases as needed.
• Provide backup to Document Control Specialist.
• Prepares regularly scheduled reports to support management decision making.
• Generates reports of company metrics such as defects and scrap.

Skills

MS Excel

PivotTables

VLOOKUP

INDEX/MATCH

Data tables

Communication

Time management

Education

High School Diploma

Associate degree in office administration

Tools

Microsoft Office

Job description

Adams Thermal Systems, Inc. is seeking an Office Coordinator to join our growing team. This role sits at the center of the organization, balancing front-line customer and visitor interaction with data-driven administrative support.

You will handle calls, manage documents, generate reports, and collaborate with multiple teams to keep operations running efficiently. The ideal candidate is detail-oriented, communicates well, and can switch quickly between tasks.