Dynamic Office Administrator & Client Support

Adams Brown; Hays (KS); On-site; USD 38,000 - 48,000; Full time

Job summary

Adams Brown, LLC seeks an Office Assistant to support daily administrative activities including filing, records maintenance, scheduling, and phone coverage. The role requires adherence to firm procedures, accuracy, and a degree of creativity and latitude.

The position emphasizes confidentiality, professional client interaction, and efficient task management within a collaborative office environment. This role supports multiple departments and contributes to a well-organized office culture.

Qualifications

• Ability to maintain confidentiality of firm and client information.
• Excellent verbal and written communication skills.
• Customer service oriented and professional demeanor.
• Strong organizational skills with attention to detail.
• Ability to multitask and manage priorities.

Responsibilities

• Answer telephone and transmit messages accurately.
• Greet clients and visitors in a professional manner.
• Prepare documents using word processing and spreadsheets.
• Manage outgoing and incoming mail.
• Coordinate meetings and schedules.
• Maintain tracking systems for tax returns and client data.
• Coordinate purchases or deliveries with vendors as needed.
• Assist with events and community relations activities.

Skills

Telephone etiquette

Confidentiality

Organizational skills

Verbal and written communication

Teamwork

Tools

Word processing

Spreadsheet

Multi-line telephone system

Fax machine

Job description

Adams Brown, LLC seeks an Office Assistant to support daily administrative activities including filing, records maintenance, scheduling, and phone coverage. The role requires adherence to firm procedures, accuracy, and a degree of creativity and latitude.

The position emphasizes confidentiality, professional client interaction, and efficient task management within a collaborative office environment. This role supports multiple departments and contributes to a well-organized office culture.