Front Desk & Office Operations Coordinator

Parallax Advanced Research; Beavercreek (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Parallax Advanced Research is seeking a Receptionist/Office Coordinator to support our headquarters with professional front-desk operations and effective daily office management.

The role handles calls, meeting scheduling, travel arrangements, travel coordination, and supplies while maintaining confidential files and coordinating with internal staff and vendors. Strong communication and organizational skills are essential.

Qualifications

• 2+ years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Professional demeanor and customer service orientation.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Detail-oriented with strong problem-solving skills.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence in a professional and timely manner.
• Schedule and coordinate meetings, appointments, and occasional travel arrangements.
• Manage conference room calendars.
• Provide on-site event and meeting support in conjunction with administrative team, including preparation of meeting materials, room preparation and reset, coordination of catering, and other meeting support.
• Maintain and organize files, databases, and records—electronic and paper.
• Prepare reports, memos, letters, and other documents.
• Assist other administrative staff in the preparation of regularly scheduled reports and presentations.
• Order and maintain office and kitchen supplies and inventory.
• Prepare, submit, and track purchase requests and expense reports.
• Handle sensitive information with a high level of confidentiality.
• Support project coordination, research, and tracking as needed.
• Liaise with internal staff and external partners and vendors.
• Perform general clerical duties including photocopying, scanning, and mailing.

Skills

Microsoft Office

Administrative support

Communication skills

Time management

Teamwork

Education

High school diploma or equivalent

Associate’s degree preferred

Job description

Parallax Advanced Research is seeking a Receptionist/Office Coordinator to support our headquarters with professional front-desk operations and effective daily office management.

The role handles calls, meeting scheduling, travel arrangements, travel coordination, and supplies while maintaining confidential files and coordinating with internal staff and vendors. Strong communication and organizational skills are essential.