Office Coordinator

Adams Thermal Systems; Canton (SD); On-site; USD 35,000 - 55,000; Full time

Job summary

Adams Thermal Systems in Canton, SD seeks an Office Coordinator to be the hub of our office, handling front-line interactions, data processing, and reporting to support leadership.

The role emphasizes accuracy, MS Office mastery, and the ability to work with multiple teams in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred.
• Strong MS Excel skills including PivotTables and lookup functions.
• Detail-oriented with accurate data handling and reporting.
• Excellent communication and time management abilities.

Responsibilities

• Answer inbound phone calls and route the call to the appropriate personnel.
• Welcome visitors and direct them to relevant office staff.
• Generate security badges and assign security profiles for new employees and visitors.
• Scan and upload documents.
• Maintain inventory of office supplies and purchase as needed.
• Provide backup to Document Control Specialist.
• Prepare regularly scheduled reports to support management decision making.
• Generate reports of company metrics such as internal and external defects and scrap.

Skills

MS Excel

PivotTables

VLOOKUP

INDEX/MATCH

Data analysis

Communication

Time management

Team collaboration

Education

High school diploma or equivalent

Associate degree in office administration or related field (preferred)

Tools

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full/Part Regular Full-Time Canton, SD, US

5 days ago Requisition ID: 1241

DEPARTMENT: Human Resources REPORTS TO:HR Manager/CEO REVISION DATE: 8/5/2026

Job Summary

At Adams Thermal Systems, we are growing—and with that growth comes opportunity. The Office Coordinator role is a dynamic, high-impact position that sits at the center of our organization. This individual will serve as both a relationship builder and a data-driven problem solver, requiring strong interpersonal skills, sound judgment, and the ability to analyze information to support decision-making.

This role interacts daily with employees, customers, and leadership, while also working behind the scenes to manage data, reporting, and systems that keep the business running efficiently. The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and can seamlessly shift between providing a welcoming front-line presence and delivering accurate, insightful administrative and analytical support.

Responsibilities may include:

Office Administrative Tasks

• Answers inbound phone calls and route the call to the appropriate personnel
• Welcome visitors and direct them to relevant office/personnel
• Generate security badges and assigns security profile for new employees and visitors
• Scan and upload documents
• Maintain inventory of office supplies and purchase new supplies as needed
• Provide backup to Document Control Specialist
• Prepare regularly scheduled reports to support management decision making.
• Generate reports of company metrics such as internal and external defects and scrap

Requirements

• Accuracy and attention to detail.
• Ability to communicate effectively with personnel by telephone, in person, or through email.
• Advanced in MS Suite, including Excel PivotTables, VLOOKUP, INDEX/MATCH, and data tables.
• Excellent time management skills with a proven ability to meet deadlines
• Ability to work with multiple teams of people on multiple projects simultaneously.

Education and Experience

• High school diploma or equivalent required; Associate degree in office administration or related field preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.