Office Coordinator

Adams Thermal Systems, Inc; Canton (OH); On-site; USD 37,000 - 48,000; Full time

Job summary

Adams Thermal Systems, Inc. is seeking an Office Coordinator to join our growing team. This role sits at the center of the organization, balancing front-line customer and visitor interaction with data-driven administrative support.

You will handle calls, manage documents, generate reports, and collaborate with multiple teams to keep operations running efficiently. The ideal candidate is detail-oriented, communicates well, and can switch quickly between tasks.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Advanced MS Office skills including Excel PivotTables, VLOOKUP, INDEX/MATCH.
• Strong attention to detail with ability to meet deadlines.
• Excellent communication skills via telephone, in person, or email.

Responsibilities

• Answers inbound calls and routes to appropriate personnel.
• Welcomes visitors and directs them to relevant office/personnel.
• Generates security badges and assigns security profiles for new employees and visitors.
• Scans and uploads documents.
• Maintains inventory of office supplies and purchases as needed.
• Provide backup to Document Control Specialist.
• Prepares regularly scheduled reports to support management decision making.
• Generates reports of company metrics such as defects and scrap.

Skills

MS Excel

PivotTables

VLOOKUP

INDEX/MATCH

Data tables

Communication

Time management

Education

High School Diploma

Associate degree in office administration

Tools

Microsoft Office

Job description

Job Summary

At Adams Thermal Systems, we are growing—and with that growth comes opportunity. The Office Coordinator role is a dynamic, high-impact position that sits at the center of our organization. This individual will serve as both a relationship builder and a data-driven problem solver, requiring strong interpersonal skills, sound judgment, and the ability to analyze information to support decision-making.

This role interacts daily with employees, customers, and leadership, while also working behind the scenes to manage data, reporting, and systems that keep the business running efficiently. The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and can seamlessly shift between providing a welcoming front-line presence and delivering accurate, insightful administrative and analytical support.

Responsibilities may include:

• Answers inbound phone calls and route the call to the appropriate personnel
• Welcome visitors and direct them to relevant office/personnel
• Generate security badges and assigns security profile for new employees and visitors
• Scan and upload documents
• Maintain inventory of office supplies and purchase new supplies as needed
• Provide backup to Document Control Specialist
• Prepare regularly scheduled reports to support management decision making.
• Generate reports of company metrics such as internal and external defects and scrap

Requirements

• Accuracy and attention to detail.
• Ability to communicate effectively with personnel by telephone, in person, or through email.
• Advanced in MS Suite, including Excel PivotTables, VLOOKUP, INDEX/MATCH, and data tables.
• Excellent time management skills with a proven ability to meet deadlines
• Ability to work with multiple teams of people on multiple projects simultaneously.

Education and Experience:

• High school diploma or equivalent required; Associate degree in office administration or related field preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

DEPARTMENT: Human Resources REPORTS TO:HR Manager/CEO REVISION DATE: 8/5/2026

Full/Part Regular Full-Time Canton, SD, US

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