Office Experience Coordinator

Gradian Thermal Solutions; Osseo (MN); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, vision, and dental plans

Short-term and long-term disability

Group term life insurance

HSA, FSA, and Dependent Care plans

8 paid holidays, 4 floating holidays,

generous PTO policy

401k matching

Company paid events

Annual safety shoe allowance

Education assistance program

Job summary

Gradian Thermal Solutions is seeking an Office Administrator to be the welcoming face of the facility and provide essential administrative support across departments. You will manage front desk operations, greet guests, and coordinate meetings, travel, and vendor interactions.

The role emphasizes proactive service, organization, and adaptability in a fast-paced manufacturing environment, supporting a collaborative, people-first culture.

Qualifications

• Minimum 2–3 years of experience in office administration, reception, executive support, customer service, or related administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and interpersonal skills.
• Demonstrated ability to provide exceptional customer service while managing multiple priorities in a fast-paced environment.

Responsibilities

• Serve as the primary point of contact for visitors, customers, vendors, candidates, and employees.
• Welcome guests, manage visitor check-in, and coordinate host notifications.
• Ensure conference rooms are clean, organized, and prepared for meetings with setup and refreshments.
• Coordinate food orders for meetings and team events.
• Manage mail, packages, and courier services; maintain office supplies.
• Provide administrative support across departments and assist with onboarding, travel, and meeting logistics.

Skills

Customer service

Organizational skills

Communication

Multitasking

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Gradian Thermal Solutions is seeking an Office Administrator to be the welcoming face of the facility and provide essential administrative support across departments. You will manage front desk operations, greet guests, and coordinate meetings, travel, and vendor interactions.

The role emphasizes proactive service, organization, and adaptability in a fast-paced manufacturing environment, supporting a collaborative, people-first culture.