Fleet Operations Coordinator

100Hires, Inc.; New York (NY); On-site; USD 28,000 - 39,000; Full time

Job summary

100Hires, Inc. is seeking a Clerical Assistant (Fleet Coordinator) to provide administrative and organizational support for the company vehicle fleet, ensuring accurate data entry and timely processing of registrations, permits, and licensing.

You will maintain FleetWave data, coordinate deliveries and pickups with vendors and employees, assist with DMV tasks, and collaborate with stakeholders to deliver excellent customer service.

Qualifications

• Associate’s degree is required.
• Proficient in Microsoft Excel (data entry, spreadsheet management, tracking, reporting).
• Experience with fleet management systems (FleetWave or similar).
• Knowledge of vehicle registration, titling, permitting, and licensing processes.
• Data tracking and records management experience.

Responsibilities

• Process documents, registrations, titles, permits, and licensing.
• Update and maintain data in the vehicle management system (FleetWave).
• Oversee vehicle deliveries and pickups with vendors and employees.
• Manage receiving and distribution of vehicles from vendors and internal customers.
• Assist with DMV-related tasks, permitting, and finance tasks.
• Travel to municipal offices or other locations as needed.
• Collaborate with stakeholders to ensure alignment on objectives and customer service.
• Data entry and maintenance of vehicle information and maintenance schedules.

Skills

Organizational skills

Data entry

Recordkeeping

Communication

Prioritization

Education

Associate’s degree

Tools

FleetWave

Excel

Word

Office Suite

Job description

100Hires, Inc. is seeking a Clerical Assistant (Fleet Coordinator) to provide administrative and organizational support for the company vehicle fleet, ensuring accurate data entry and timely processing of registrations, permits, and licensing.

You will maintain FleetWave data, coordinate deliveries and pickups with vendors and employees, assist with DMV tasks, and collaborate with stakeholders to deliver excellent customer service.