Remote Fleet Operations Coordinator

Gateway Services Inc.; New York (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

Gateway Services Inc. in New York is seeking a Fleet Coordinator to support the day-to-day administration and coordination of Fleet operations.

You will maintain fleet records, coordinate lifecycle activities, and develop collaborative relationships with Care Center leadership, vendors, and internal partners to keep vehicles compliant and operational. The role emphasizes accuracy, timely documentation, and proactive issue resolution within established procedures, with opportunities to contribute

Qualifications

• Requires high school diploma; related training preferred.
• Prior fleet admin/operations or vendor support experience preferred.
• Valid driver’s license and ability to meet driving requirements.

Responsibilities

• Coordinate day-to-day fleet operations and admin tasks.
• Maintain fleet records and documentation across systems.
• Track vehicle lifecycle: order, delivery, registration, inspection, maintenance, repairs.
• Coordinate maintenance with vendors and manage approvals and costs.
• Support vehicle transfers, lease returns, and disposals.
• Administer fuel cards and related fleet programs.

Skills

Organizational skills

Communication

Fleet operations knowledge

Problem solving

Team collaboration

Confidentiality

Education

High school diploma

Related field training (business administration/fleet operations)

Tools

Fleetio

Geotab

WEX

Microsoft Office

Job description

Gateway Services Inc. in New York is seeking a Fleet Coordinator to support the day-to-day administration and coordination of Fleet operations.

You will maintain fleet records, coordinate lifecycle activities, and develop collaborative relationships with Care Center leadership, vendors, and internal partners to keep vehicles compliant and operational. The role emphasizes accuracy, timely documentation, and proactive issue resolution within established procedures, with opportunities to contribute