Fleet Documentation & Registration Specialist

Hertz; Newark, Northern (NJ, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Discount on Hertz Rentals

Paid Time Off

Medical, Dental & Vision plan options

401(k) retirement with company match

Parental Leave & Adoption Assistance

Employee Assistance Program

Job summary

Hertz is seeking a detail-oriented Fleet Services Administrative Clerk to support MSO tracking, registration, and vehicle delivery documentation. You will handle MSOs, DMV registrations, license plate inventory, and Bills of Lading while maintaining accurate records and collaborating with the fleet team.

The role requires a high school diploma or GED, strong organizational skills, and the ability to work under tight deadlines.

Qualifications

• High School Diploma or GED required.
• Ability to work under tight deadlines and prioritize multiple tasks.
• Strong multitasking, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Self-motivated with strong attention to detail.
• Team-oriented and supportive of colleagues.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office Suite and willingness to learn new systems.
• Ability to work overtime as business needs require.

Responsibilities

• Track and maintain accountability for MSOs.
• Verify MSOs are assigned to the correct location and reassign as needed.
• Maintain accurate ownership of documentation and records.
• Process vehicle registrations using DMV systems and terminals.
• Ensure compliance with state DMV regulations and reporting requirements.
• Organize, package, file, and manage license plate inventory.
• Create and maintain license plate assets within fleet systems.
• Scan and electronically file registration and titling documents.
• Perform additional registration and titling duties as assigned.
• Maintain records and accountability for Bills of Lading (BOLs).
• Retrieve and distribute license plates for vehicle deliveries and maintenance activities.
• Complete vehicle installations in fleet systems and print key tags.
• Ensure license plates are organized by vehicle location.
• Scan and file Bills of Lading and related documentation.
• Communicate issues promptly to supervisors.
• Resolve registration, titling, and documentation discrepancies.
• Collaborate with team members to support efficient fleet operations.

Skills

Multitasking

Organizational skills

Problem-solving

Verbal and written communication

Self-motivation

Independent work

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Hertz is seeking a detail-oriented Fleet Services Administrative Clerk to support MSO tracking, registration, and vehicle delivery documentation. You will handle MSOs, DMV registrations, license plate inventory, and Bills of Lading while maintaining accurate records and collaborating with the fleet team.

The role requires a high school diploma or GED, strong organizational skills, and the ability to work under tight deadlines.