Fleet Operations & Front Desk Coordinator

Earthtones Companies; Midlothian (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

401(k)

401(k) matching

Dental insurance

Job summary

Earthtones Companies is seeking a Fleet & Administrative Coordinator to serve as the administrative backbone of our fleet operations and provide professional front desk support. You will maintain fleet records, coordinate registrations, insurance, and asset tracking, while ensuring the front office remains organized and welcoming.

The role includes fleet insurance coordination, asset management in Samsara and Aspire, vendor coordination, and general office administration to support multiple

Qualifications

• 2+ years of administrative or office coordination experience.
• Experience with Samsara, Aspire, or similar fleet/ERP software preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Excel, Outlook, Word).

Responsibilities

• Fleet Compliance & Administration: maintain vehicle registrations and expiration dates.
• Coordinate inspections and registration renewals.
• Ensure compliance with county and state registration requirements.
• Maintain driver listings and insurance notifications.
• Keep fleet records in Samsara, Aspire, and company databases.
• Track asset information: make, model, year, VIN/serial, purchase details.
• Manage insurance, warranties, and claims coordination.
• Coordinate equipment purchases, rentals, and paperwork.

Skills

Administrative skills

Attention to detail

Multi-tasking

Communication skills

Microsoft Office

Tools

Samsara

Aspire

Fleet/ERP software

Job description

Earthtones Companies is seeking a Fleet & Administrative Coordinator to serve as the administrative backbone of our fleet operations and provide professional front desk support. You will maintain fleet records, coordinate registrations, insurance, and asset tracking, while ensuring the front office remains organized and welcoming.

The role includes fleet insurance coordination, asset management in Samsara and Aspire, vendor coordination, and general office administration to support multiple