Fleet Operations Coordinator (DMV & Compliance)

Aquent; New York (NY); On-site; USD 33,000 - 39,000; Full time

Job summary

Skill is seeking a Fleet Administrative Coordinator to manage full-lifecycle fleet documentation, vehicle deliveries, and DMV compliance operations out of our Astoria, NY location. You will oversee vehicle distribution, maintain accurate records in FleetWave and Excel, and coordinate with vendors, municipal offices, and internal departments.

This in-office role offers a 6-month contract-to-hire arrangement, a schedule Monday–Friday, 7:00 AM–3:30 PM, with mandatory overtime as needed.

Qualifications

• Education: Associate degree preferred; high school diploma required.
• Strong proficiency in Microsoft Excel and Microsoft Office Suite.
• Direct experience using FleetWave or similar fleet management databases.
• Experience handling high-volume vehicle registrations, titles, permits, and licensing.
• Knowledge of local DMV procedures and compliance requirements.
• Ability to manage large volumes of paperwork under tight deadlines.

Responsibilities

• DMV & Compliance Management: process vehicle registrations, titles, permits, and licensing; travel to offices as needed.
• Vehicle Logistics & Distribution: coordinate deliveries, drop-offs, and pickups between vendors and internal teams.
• Fleet Management System Oversight: log maintenance, status updates, and data in FleetWave and Excel.
• Vendor & Stakeholder Relations: serve as primary contact for mechanics, dealerships, and internal support.
• Finance & Reporting Support: assist with vendor billing reconciliation and audits.

Skills

Excel

Office Suite

FleetWave

Documentation

DMV procedures

Education

Associate degree preferred

High school diploma required

Tools

FleetWave

Job description

Skill is seeking a Fleet Administrative Coordinator to manage full-lifecycle fleet documentation, vehicle deliveries, and DMV compliance operations out of our Astoria, NY location. You will oversee vehicle distribution, maintain accurate records in FleetWave and Excel, and coordinate with vendors, municipal offices, and internal departments.

This in-office role offers a 6-month contract-to-hire arrangement, a schedule Monday–Friday, 7:00 AM–3:30 PM, with mandatory overtime as needed.