Fleet Operations Coordinator - Admin, Compliance Scheduling

Upper Cumberland Development District; Cookeville (TN); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Upper Cumberland Human Resource Agency seeks a Fleet Operations Coordinator to provide administrative and operational coordination for the fleet maintenance program. The role includes cross-training on duties of the Fleet Operations Assistant Manager to strengthen shop continuity and institutional knowledge.

Duties cover fleet records, inspections, lifecycle management, procurement, invoicing, and daily shop administration.

Qualifications

• Requires at least 2 years of progressively responsible experience in fleet or maintenance administration, transportation operations, logistics, procurement, or office administration.
• Experience coordinating records, vendors, inspections, compliance, or schedules preferred.
• Must be able to manage multiple deadlines and adapt to a fast-paced shop environment.

Responsibilities

• Maintains accurate vehicle, equipment, maintenance, parts, inspection, mileage, and fuel records in agency systems; prepares recurring fleet reports.
• Coordinates scheduling and closeout of annual vehicle inspections with county staff, inspectors, vendors, and state partners.
• Assists with new-vehicle procurement, registration, titles, insurance, decals, and readiness tracking; coordinates transfers and surplus processes.
• Prepares and tracks purchase requests, quotes, purchase orders, invoices, and procurement paperwork.
• Assists with technician scheduling, training assignments, inspection coverage, and leave/timesheet follow-up.
• Cross-trains with Fleet Operations Assistant Manager to support continuity and cover during absences.

Skills

Organization

Communication

Systems knowledge

Recordkeeping

Data analysis

Scheduling

Vendor coordination

Education

Associate degree in business admin

HS diploma/GED with experience

Tools

Fleet Maintenance Pro

Ecolane

WEX

Job description

Upper Cumberland Human Resource Agency seeks a Fleet Operations Coordinator to provide administrative and operational coordination for the fleet maintenance program. The role includes cross-training on duties of the Fleet Operations Assistant Manager to strengthen shop continuity and institutional knowledge.

Duties cover fleet records, inspections, lifecycle management, procurement, invoicing, and daily shop administration.