Federal Program Assistant: Admin & Operations

Travel Security Careers; Williamstown (WV); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Williamstown, WV seeks a Program Assistant to provide comprehensive administrative and program support, helping managers and teams stay organized and on schedule.

You will coordinate daily office activities, prepare reports, maintain records, and assist with payroll, scheduling, and HR-related tasks as needed. Strong communication and attention to detail are essential.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Data entry and tracking

Records and document management

Calendar, meeting, and deadline coord.

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Williamstown, WV seeks a Program Assistant to provide comprehensive administrative and program support, helping managers and teams stay organized and on schedule.

You will coordinate daily office activities, prepare reports, maintain records, and assist with payroll, scheduling, and HR-related tasks as needed. Strong communication and attention to detail are essential.