Federal Program Assistant - Admin & Data, Scheduling

Travel Security Careers; Hot Springs (MT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Hot Springs, MT is seeking a Program Assistant to provide comprehensive administrative and program support across offices and projects. The role involves coordinating daily activities, maintaining records, preparing materials, and supporting finance, HR, payroll, and scheduling as needed.

The position emphasizes detail orientation, multi-project management, and effective communication with managers, staff, and external contacts.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Time management

Discretion

Job description

Transportation Security Administration in Hot Springs, MT is seeking a Program Assistant to provide comprehensive administrative and program support across offices and projects. The role involves coordinating daily activities, maintaining records, preparing materials, and supporting finance, HR, payroll, and scheduling as needed.

The position emphasizes detail orientation, multi-project management, and effective communication with managers, staff, and external contacts.