Federal Program Assistant — Admin, Scheduling & Data

Travel Security Careers; Avon (MT); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) Avon, MT is seeking Program Assistants to support administrative coordination, data tracking, scheduling, payroll, and records management. The role emphasizes accuracy, handling multiple assignments, and effective communication across teams.

Responsibilities include preparing materials, maintaining records, coordinating calendars, and assisting with finance, HR, and payroll tasks.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience with reporting, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office Suite

Job description

Transportation Security Administration (TSA) Avon, MT is seeking Program Assistants to support administrative coordination, data tracking, scheduling, payroll, and records management. The role emphasizes accuracy, handling multiple assignments, and effective communication across teams.

Responsibilities include preparing materials, maintaining records, coordinating calendars, and assisting with finance, HR, and payroll tasks.