Federal Administrative Programs Specialist (Flexible Scheduling)

Travel Security Careers; Marietta (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Marietta, NY seeks a Program Assistant to provide administrative and program support, coordinate daily activities, and maintain records and reports. The role involves preparing materials, scheduling, and collaborating with finance, HR, payroll, and other program areas to keep operations running smoothly.

The position requires detail orientation, ability to manage multiple assignments, and effective communication with teams.

Qualifications

• Specialized experience as described in the active vacancy for TSA Program Assistant roles.
• Experience providing administrative or program support in a busy office environment.
• Ability to prepare reports, spreadsheets, and correspondence and track deadlines.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or actions.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organizational skills

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Multi-tasking

Job description

Transportation Security Administration in Marietta, NY seeks a Program Assistant to provide administrative and program support, coordinate daily activities, and maintain records and reports. The role involves preparing materials, scheduling, and collaborating with finance, HR, payroll, and other program areas to keep operations running smoothly.

The position requires detail orientation, ability to manage multiple assignments, and effective communication with teams.