Federal Admin & Programs Specialist — Flexible Scheduling

TSA Hiring Service; Scottsdale (AZ); On-site; USD 22,000 - 36,000; Full time

Benefits offered by this job

Federal benefits

Background investigation required

Job summary

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide administrative and program support in a busy office setting. You will help coordinate daily activities, maintain records, and prepare reports and correspondence for TSA managers and staff.

The role involves scheduling, calendar management, and collaboration with timekeepers, financial staff, and external contacts while ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline协调

Customer service

Managing multiple assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide administrative and program support in a busy office setting. You will help coordinate daily activities, maintain records, and prepare reports and correspondence for TSA managers and staff.

The role involves scheduling, calendar management, and collaboration with timekeepers, financial staff, and external contacts while ensuring accuracy and compliance with procedures.