Federal Program Administrative Assistant - Flexible Scheduling

Travel Security Careers; Apulia Station (NY); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Long-term care insurance

Paid leave and federal holidays

Federal retirement program

Thrift Savings Plan

Flexible spending accounts

Employee-assistance resources

Job summary

Transportation Security Administration in Apulia Station, NY is seeking Program Assistants to keep offices and airport field operations organized and running smoothly. You will provide administrative coordination, data tracking, scheduling, and correspondence to support managers and teams.

This role involves handling records, payroll, and day-to-day program needs, with opportunities across finance, HR, scheduling, and other TSA areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines and maintain records.
• Proficiency with office software (MS Office, spreadsheets).
• Strong written and verbal communication skills.
• Ability to handle multiple assignments with accuracy.
• Background in payroll or HR support is a plus.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data entry

Calendar management

Written and verbal communication

Recordkeeping

Tools

Microsoft Office

Job description

Transportation Security Administration in Apulia Station, NY is seeking Program Assistants to keep offices and airport field operations organized and running smoothly. You will provide administrative coordination, data tracking, scheduling, and correspondence to support managers and teams.

This role involves handling records, payroll, and day-to-day program needs, with opportunities across finance, HR, scheduling, and other TSA areas.