Federal Admin & Programs Assistant - Flexible Scheduling

Transportation Security Careers; Walton (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Walton, NY is seeking a Program Assistant to support managers and employees with administrative coordination, data tracking, scheduling, and records management. Responsibilities include preparing reports, maintaining electronic records, and coordinating office activities to help operations run smoothly.

The role emphasizes attention to detail, communication, and the ability to manage multiple assignments while staying compliant with procedures.

Qualifications

• Administrative or program support experience in a busy office.
• Prepare reports, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Demonstrate specialized experience listed in the vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance

Skills

Organizational skills

Written & verbal communication

Data entry & analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Tools

Microsoft Office Suite

Job description

Transportation Security Administration in Walton, NY is seeking a Program Assistant to support managers and employees with administrative coordination, data tracking, scheduling, and records management. Responsibilities include preparing reports, maintaining electronic records, and coordinating office activities to help operations run smoothly.

The role emphasizes attention to detail, communication, and the ability to manage multiple assignments while staying compliant with procedures.