Administrative Programs Coordinator - Flexible Scheduling

TSA Hiring Service; Jasper (TN); On-site; USD 22,000 - 36,000; Full time

Benefits offered by this job

Federal health benefits

Paid leave and federal holidays

Thrift Savings Plan

Job summary

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide administrative and program support, coordinating daily office activities and facilitating the preparation of reports and communications. You will maintain records, manage calendars, and assist with payroll, HR, and scheduling tasks as needed.

The role emphasizes attention to detail, data organization, and effective communication with managers and staff across departments, within a

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Time management

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide administrative and program support, coordinating daily office activities and facilitating the preparation of reports and communications. You will maintain records, manage calendars, and assist with payroll, HR, and scheduling tasks as needed.

The role emphasizes attention to detail, data organization, and effective communication with managers and staff across departments, within a