Faculty Operations & Programs Coordinator

Harvard University; Cambridge (MA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance (medical, dental, and

Vision coverage

Job summary

Harvard University is seeking a Faculty Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. The FC serves as the primary point of contact for administrative matters and coordinates day-to-day activities.

A strong in-person presence is required. Responsibilities include managing calendars, travel, expenses for up to 10 faculty members, preparing reports and meeting materials, and providing vendor coordination and onboarding support.

Qualifications

• Minimum of five years of administrative or customer service experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Stakeholder coordination.
• Ability to directly support multiple faculty simultaneously with a customer-service orientation.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.
• Ability to work across teams and with a variety of projects and constituencies.
• Strong skills in Word, Excel and PowerPoint required.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing).
• Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers.
• Provide support for faculty members directly related to their teaching and research portfolio.
• Provide support for events led by faculty.
• Provide administrative support to all lab members.
• Assist with purchasing and vendor coordination.
• Support proposal preparation and grant documentation.
• Support lab members orientation and onboarding.
• May perform other related duties as assigned, including reception and event support.

Skills

Administrative experience

Customer service

Organization

Time management

Written and verbal communication

Discretion and judgment

Independent work

Stakeholder coordination

Support for multiple faculty

MS Office (Word, Excel, PowerPoint)

Education

Bachelor’s degree preferred

Tools

Canvas

Concur

Job description

Harvard University is seeking a Faculty Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. The FC serves as the primary point of contact for administrative matters and coordinates day-to-day activities.

A strong in-person presence is required. Responsibilities include managing calendars, travel, expenses for up to 10 faculty members, preparing reports and meeting materials, and providing vendor coordination and onboarding support.