Faculty Operations & Events Lead

Harvard Faculty of Arts and Sciences; Cambridge (MA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Tuition assistance

Commuter benefits

Job summary

Harvard University is seeking a Faculty Coordinator to provide essential administrative and operational support to faculty, enabling effective teaching and research. The role serves as the primary point of contact for administrative matters and coordinates day-to-day activities with a strong in-person presence.

The position involves managing calendars, travel, expenses, and day-to-day needs for up to 10 faculty members, preparing reports and materials, and supporting events, purchasing, and

Qualifications

• Minimum of five years of administrative or customer service experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Stakeholder coordination and ability to support multiple faculty.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.
• Strong skills in Word, Excel and PowerPoint; Canvas and Concur a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (events, visitors, purchasing).
• Route faculty requests to proper functional partner, serving as main point-of-contact to partners.
• Provide support for teaching and research portfolios and for lab members.
• Assist with purchasing and vendor coordination.
• Support proposal preparation and grant documentation.
• Support lab members orientation and onboarding.
• Share responsibility for general administrative coverage (reception and event support).

Skills

Administrative experience

Customer service

Time management

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University is seeking a Faculty Coordinator to provide essential administrative and operational support to faculty, enabling effective teaching and research. The role serves as the primary point of contact for administrative matters and coordinates day-to-day activities with a strong in-person presence.

The position involves managing calendars, travel, expenses, and day-to-day needs for up to 10 faculty members, preparing reports and materials, and supporting events, purchasing, and