Faculty Operations & Research Admin Coordinator

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 65,000 - 88,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Retirement plans

Job summary

Harvard University’s Faculty of Arts and Sciences seeks a dedicated Faculty Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. The role serves as the primary point of contact for administrative matters and coordinates day-to-day activities, with a strong in-person presence required.

Responsibilities include managing calendars, travel, expenses, and procurement, along with supporting events, onboarding, and grant documentation for

Qualifications

• Minimum of five years of administrative or customer service experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities (events, visitors, purchasing)
• Route faculty requests to proper functional partner and act as main contact
• Provide support for teaching and research portfolios
• Support lab members orientation and onboarding
• Assist with purchasing and vendor coordination
• Support proposal preparation and grant documentation

Skills

Administrative support

Customer service

Organizational skills

Time management

Communication skills

Microsoft Office

Stakeholder coordination

Confidentiality

Multitasking

Education

Bachelor’s degree preferred

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University’s Faculty of Arts and Sciences seeks a dedicated Faculty Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. The role serves as the primary point of contact for administrative matters and coordinates day-to-day activities, with a strong in-person presence required.

Responsibilities include managing calendars, travel, expenses, and procurement, along with supporting events, onboarding, and grant documentation for