Executive Support Specialist for Multiple Executives

Capital One; Chicago (IL); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking an Administrative Support Assistant III to support 4 to 6 executives in a fast-paced, tech-savvy environment. You will manage complex calendars, arrange travel, and prepare expense reports while maintaining professional communications across teams.

The role emphasizes proactive problem-solving, autonomy, and the ability to adapt to shifting priorities. Strong grammar, email drafting, and meeting coordination are essential.

Qualifications

• High School Diploma, GED or equivalent is required.
• 2+ years of administrative experience.
• Experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Manage daily calendars for multiple executives with flexibility for changes.
• Arrange conference rooms, catering, A/V and other meeting services as needed.
• Coordinate travel arrangements and create expense reports.
• Support team activities and events, manage communications.

Skills

Calendar management

Travel coordination

Professional communication

Proofreading

Team collaboration

Education

High School Diploma, GED or equivalent

Associates Degree

Tools

Microsoft Office Suite

Outlook

Excel

Word

PowerPoint

Google Workspace

Job description

Capital One is seeking an Administrative Support Assistant III to support 4 to 6 executives in a fast-paced, tech-savvy environment. You will manage complex calendars, arrange travel, and prepare expense reports while maintaining professional communications across teams.

The role emphasizes proactive problem-solving, autonomy, and the ability to adapt to shifting priorities. Strong grammar, email drafting, and meeting coordination are essential.