Executive Support Specialist

Capital One; Richmond (VA); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking an exceptionally bright Administrative Support Assistant III to back executives in a fast-paced, tech-driven environment. You will manage complex calendars, arrange travel, and prepare expense reports, acting as a gatekeeper and ambassador to keep the team productive.

You will write and proofread with impeccable grammar, coordinate meetings and events, and help maintain strong relationships across the organization.

Qualifications

• High School Diploma or GED required; associates degree preferred.
• 2+ years of administrative experience in a fast-paced setting.
• 2+ years of Microsoft Office or Google Suite experience (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Managing daily calendars for multiple executives, prioritizing changes.
• Arrange and reserve conference rooms, catering, A/V and other services for meetings.
• Coordinate travel arrangements and create expense reports in Capital One systems.
• Drive key team activities and events (meetings, conferences, socials).
• Prepare professional business documents including memos, letters, and emails.
• Build and maintain relationships with executives and staff across the organization.
• General administrative duties (copying, mail distribution, ad-hoc projects).
• Promote a fun and team‑oriented work environment.

Skills

Administrative experience

Microsoft Office Suite

Google Suite

Calendar management

Written and verbal communication

Proofreading

Education

High School Diploma or GED

Associates Degree

Tools

Zoom/Skype setup

Capital One systems

Meeting & event planning tools

Job description

Capital One is seeking an exceptionally bright Administrative Support Assistant III to back executives in a fast-paced, tech-driven environment. You will manage complex calendars, arrange travel, and prepare expense reports, acting as a gatekeeper and ambassador to keep the team productive.

You will write and proofread with impeccable grammar, coordinate meetings and events, and help maintain strong relationships across the organization.