Executive Administrative Specialist

Capital One; Chicago (IL); On-site; USD 73,500 - 83,900; Full time

Job summary

Capital One is seeking an exceptionally bright Administrative Support Assistant III to support multiple executives from Director to Managing Vice President. This role requires sharp multitasking, strong communication, and proactive problem solving in a fast‑paced, tech‑savvy environment.

You will manage calendars, coordinate travel, prepare expense reports, and help plan meetings and events. The position emphasizes relationship building, discretion, and a team‑oriented mindset.

Qualifications

• At least 2 years of Administrative experience.
• High School Diploma, GED or equivalent certification.
• At least 2 years of experience with Microsoft Office Suite or Google Workspace.

Responsibilities

• Strategic calendar management and scheduling for multiple executives.
• Coordinate complex travel arrangements and prepare expense reports.
• Support team events and all-hands activities to foster a positive culture.
• Serve as gatekeeper and liaison between executives and the team.

Skills

Executive Support

Calendar Management

Travel Coordination

Education

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Job description

Capital One is seeking an exceptionally bright Administrative Support Assistant III to support multiple executives from Director to Managing Vice President. This role requires sharp multitasking, strong communication, and proactive problem solving in a fast‑paced, tech‑savvy environment.

You will manage calendars, coordinate travel, prepare expense reports, and help plan meetings and events. The position emphasizes relationship building, discretion, and a team‑oriented mindset.