Executive Administrative Specialist for Busy Executives

Capital One National Association; McLean (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Capital One is seeking an Administrative Assistant III to support executives in a fast-paced, technology-enabled environment. You will manage complex schedules, arrange travel, prepare expense reports, and draft professional correspondence, acting as the gatekeeper and liaison for senior leaders.

The role requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities.

Qualifications

• High school diploma or equivalent; strong organizational skills.
• 2+ years of administrative experience supporting executives.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Managing daily calendars for multiple executives, prioritizing changes due to last-minute needs.
• Arrange and reserve conference rooms, catering, audio/video and other essential services for meetings.
• Coordinate travel arrangements and create expense reports in Capital One systems.
• Drive key team activities and events (meetings, conferences, social events).
• Prepare professional business documents including memos, letters, and emails.
• Build and maintain relationships with executives and administrative staff across the organization.
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events.
• Promote a fun and team-oriented work environment.

Skills

Calendar management

Meeting coordination

Travel coordination

Education

High School Diploma, GED or equivalent

Associates Degree

Tools

Microsoft Office Suite

Google Suite

Video conferencing setup

Job description

Capital One is seeking an Administrative Assistant III to support executives in a fast-paced, technology-enabled environment. You will manage complex schedules, arrange travel, prepare expense reports, and draft professional correspondence, acting as the gatekeeper and liaison for senior leaders.

The role requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities.