Executive Support Specialist for Multi‑Executive Teams

Capital One; Riverwoods (IL); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking an Administrative Assistant III to support executives in Riverwoods, IL. You will manage complex calendars, coordinate travel, prepare reports, and handle communications with a professional, proactive approach.

The role requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities. You will build relationships across the organization, plan meetings and events, and help maintain a positive, collaborative office environment.

Qualifications

• High school diploma, GED or equivalent certification.
• At least 2 years of administrative experience.
• 2+ years with Microsoft Office or Google Workspace.

Responsibilities

• Manage daily calendars for multiple executives with flexibility.
• Arrange conference rooms, catering, A/V and other services as needed.
• Coordinate travel and expense reports using Capital One systems.
• Support team activities and events, including meetings and conferences.
• Prepare professional business documents (memos, letters, emails).
• Build strong relationships with executives and staff across the organization.
• Perform general admin duties and assist with ad-hoc projects.
• Promote a collaborative, upbeat team environment.

Skills

Calendar management

Travel coordination

Meeting planning

Executive support

Professional communication

Relationship building

Event planning

Education

High School Diploma

Associates Degree

Tools

Microsoft Office

Google Workspace

Job description

Capital One is seeking an Administrative Assistant III to support executives in Riverwoods, IL. You will manage complex calendars, coordinate travel, prepare reports, and handle communications with a professional, proactive approach.

The role requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities. You will build relationships across the organization, plan meetings and events, and help maintain a positive, collaborative office environment.